Expert VR Operations and Supplier Selection

Onboarding

Project Management

Dedicated

PMS Experienced Pro

Empowered

Confident Handover

Optimize

Get the Most Out of Software

What We Do.

Property Managers have one mission, to provide exceptional vacation experiences to their guests and provide the highest quality management services to their owners. I guess that is two missions.

So why take precious time and resources away from your business to find ways to save money, save time, and find the best solutions to scale your business? We can review your current tech stack including PMS, payments, operations, marketing, untapped revenue streams, etc.

The Dreaded PMS Switch

If you have gone through a Property Management Software change, you know just how time-consuming and labor-intensive it can be. Searching for the right system, stakeholder meetings, hours of demos, API integrations, website booking engine compatibility, housekeeping functions, revenue management, trust accounting, the list goes on and on. The myriad options can be overwhelming. Where do you begin, and which solution is the best fit for your unique business needs? Here’s how we can assist:

  • Property Management Software Evaluation
  • RFP Development
  • PMS Migration Planning
  • Cost and Contract Negotiation
  • Network of Industry-Leading Experts in all Software Platforms and Add on Tools

Needs Analysis & RFP Guidance

Choosing the right software for your property management company is critical. But knowing the best way to evaluate your options can be just as important. That’s where PMS Pros comes in.

What is a Needs Analysis?

A Needs Analysis is a structured process that takes a close look at your current workflows, challenges, and goals to pinpoint exactly what your new software must accomplish. Think of it as an “RFP Lite”—a way to establish your essential software requirements without the extensive detail of a formal RFP.

Here’s how a Needs Analysis can help:

  • Identify Key Features: Pinpoint the essential features and integrations needed for your operations.
  • Right-Sized Solutions: Avoid software that’s overbuilt or underpowered for your business.
  • Streamlined Comparisons: Create an apples-to-apples framework for comparing software options, minus the extra complexity of a full RFP.

Wondering if an RFP is Right for Your Next Software Evaluation?

At PMS Pros, we help you determine the best and most thorough evaluation method to ensure your next technology investment is the right one. Whether you need a structured RFP process or a simpler Needs Analysis, we’ve got you covered.

We are proud to be 100% software agnostic. Unlike other consultants, we do not accept payments or referral commissions from any software provider. This ensures our recommendations are always unbiased and in your best interest.

Payment Optimization and Risk Mitigation

Our extensive background in payment processing, specifically for the short term rental industry, allows us to analyze your current payment acceptance strategy (processing company, gateway, PMS, MCC setup, payment types accepted) and recommend services to meet your specific needs, provide cost savings, and lower your risk. And, let’s face it, who understands that stuff? It is complicated. We are here to guide you in:​

  • Payment Strategy: Credit Cards, ACH, Pay by Group, Buy Now Pay Later
  • Chargeback Prevention
  • Fraud Prevention
  • Alternative Payment Options to Lower Overall Costs

We will work collaboratively throughout the entire process and guarantee measurable results.